Business Case: Differentiated, Audit-Proof Rights Concept
As your company’s Single Source of Truth, Clarity provides you with all required data in one central location. Therefore, a solid, differentiated rights concept is important. Your users need to have access to the data that is relevant to them. At the same time, you need to ensure data security, privacy, and audit security. It is important not only to be able to grant rights, but also to revoke them when they are no longer needed.
Rights can be manually assigned in Clarity Standard. However, it can be laborious and time-consuming if you are managing many projects and investments. For some use cases, therefore, a scalable, more efficient solution makes more sense.
Our Solution: Automated Rights Assignment in Clarity
Let us work with you to define the required rules for automated rights assignment in your Clarity system. This is how we define which rights are assigned to the various roles in Clarity and what the relevant conditions are. Depending on which parameters are specified, rights are then granted and revoked automatically on the basis of these definitions. Properly authorized users (e.g., PMO) can then adapt and extend the defined rights at any time.
Here’s an example: The project manager goes on vacation and assigns a deputy to take over while he or she is away. The deputy is automatically granted the appropriate rights for this period of time. These rights are automatically revoked again when the vacation is over. Authorizing project roles on the basis of the project phase, for example, would be another use case. This can be implemented in the same manner for applications, services, custom investments, and any objects.
Added Value for Your Business
- Rule-based automation of rights assignment
- Differentiated, audit-compliant rights assignment
- Elimination of the need for manual intervention for functional admins
- Increased transparency with regards to the applicable rights concept
- Maximum flexibility in the assignment of rights
- Minimally required rights assigned in your Clarity system
- Implementation of deletion concept thanks to automated revocation of rights
- Optimization of license costs through precise rights allocation
What Uwe Appreciates About This Best Practice
Automatic rights assignment is faster and more reliable than if we had to assign extra people to perform this task manually. In addition, we can develop our license model in a focused and needs-based manner and keep the number of licenses within a certain framework. Ultimately, this translates to cost savings.
REHAU Industries SE & Co. KG
Possible Features
- Documentation of the current rights concept in the Clarity rights object
- Central location for the assignment of rights in Clarity
- Any rules based on object, role, team, and rights to be assigned can be mapped
- Automatic creation and deletion of rights groups as well as addition and removal of the resources that are to be authorized
Best Practices and Extensions for Clarity
From functional to technical: We have already found a solution for numerous specific requirements for Clarity systems. You too can benefit from our many years of practical experience with 130+ customers and save valuable time and money!
