Goodbye Project Online – Hello New Opportunity!
Microsoft has officially announced that Project Online will be retired on September 30, 2026. For many organizations, this marks the moment to rethink their project and tool landscape. Since a transition is inevitable, it’s wise to use this chance to strategically reposition with software that meets tomorrow’s demands.
Quick Alternatives for Basic Requirements
Not every organization needs to act immediately. If you’re satisfied with Project Online’s feature set and have no complex requirements, you can switch in time to simpler alternatives like Microsoft Planner Premium, Project for the Web, or similar tools. These offer basic functionality but are limited in depth and scalability.
Alternatives for Organizations That Need More Than Project Management
If your needs have evolved beyond traditional project management – such as multi-project management, portfolio control, resource planning, or strategic decision-making – now is the right time to move to a professional PPM system.
Ready for Professional PPM? Take the Check:
1. You manage more than one project at a time
If you're managing multiple projects in parallel, you often lack visibility: Which projects are active? Which resources are overloaded? Which projects are strategically important? A simple project management tool won’t show you this – a PPM solution will.
2. You need more than tasks and Gantt charts
If you're regularly working with Excel sheets, manual reports, or workarounds, it’s a sign: your tool no longer supports your processes. PPM solutions offer integrated workflows, dashboards, and reports – no manual effort required.
3. You want to steer strategically, not just manage operationally
Project management is more than deadlines and tasks. If you want to prioritize projects, manage budgets, or compare scenarios, you need a tool that supports strategic portfolio management.
4. You make decisions without a data foundation
Missing transparency on project status, resources, or risks? Then you're also missing the basis for sound decisions. PPM systems provide exactly this data – clearly and in real time.
5. You need security, scalability, and integration
If your tool isn’t GDPR-compliant, lacks interfaces, or doesn’t scale with your IT, it becomes a risk. Professional PPM solutions are secure, scalable, and integrable.
From Obligation to Opportunity: Your Chance for Real Transformation
If you recognize yourself in one or more points of the checklist, it’s time for the next step. A professional PPM system helps you not just manage your project landscape, but actively shape it. Our recommendation: Clarity. Clarity offers a comprehensive, scalable, and future-proof all-in-one solution that flexibly adapts to your organization. Use this transition as a chance!
Benefits of Clarity
What Rolf Loves About Clarity
Thanks to Clarity‘s flexibility in customizing and aligning processes and views, we are able to satisfy the needs of different areas.
What Matthias Loves About Clarity
One of the biggest advantages that Clarity has is that it’s extremely flexible and modular, which makes it relatively easy to integrate it with other systems via interfaces.
What Uwe Loves About Clarity
How you could describe Clarity: Simplify and satisfied. The huge advantage of working with Clarity as a project manager is that it provides you with everything in one tool. Everything that needs to be done in the area of project management is not only manageable, but also evaluable.
What Sebastian Loves About Clarity
The development of Clarity at Unternehmensgruppe Theo Müller has been very successful: In the past, with some topics, the question was whether we needed to do this in Clarity. Today, we tend to ask ourselves: "Can we map this in Clarity?".
What Lucas Loves About Clarity
Clarity is the proverbial jack of all trades among PPM tools. The software is outstanding across all areas, and in some of them it even leads the field. The functionality and flexibility of Clarity were decisive criteria in our selection process.
What Josef Loves About Clarity
Clarity is now a core system that we use to manage and monitor projects and project portfolios at our company, and it complements our application landscape accordingly. We also use Clarity as a reporting tool at the management level, since it offers a simple and transparent overview of the project landscape and the status of the individual projects.
What Stephan Loves About Clarity
We showed how difficult it was to make costs and revenues transparent and to compare them without Clarity. And, of course, top management wants to know whether we are staying within our budgets, whether we are profitable, and if what we are doing is contributing to this or not. At this point, we quickly recognized the added value of Clarity, and we were also able to convince the management to introduce the new software.
Clarity Combines All PPM Functions in One Tool
itdesign Supports the Migration from Project Online to Clarity
With over 20 years of experience, hosting in Germany, and extensive certifications, itdesign offers maximum investment security and compliance. As Europe’s largest Clarity partner, our team ensures smooth implementation – from potential analysis to go-live. We focus on tailored solutions, proven methods, and genuine collaboration, complemented by community formats for continuous learning and growth. In short: a partner who stays until everything runs – and beyond.
Actively Shape the Transition
Together, we’ll assess whether Clarity fits your needs – free of charge and without obligation. Take the first step toward professional PPM and schedule your potential analysis today.
Frequently Asked Questions
Project Online will be retired on September 30, 2026, and will no longer be supported thereafter.
For basic needs: Microsoft Planner Premium or Project for the Web. For complex requirements: a professional PPM solution like Clarity.
After shutdown, data in Project Online will no longer be accessible. Timely migration prevents data loss (support available from itdesign).
With a free potential analysis, we’ll jointly assess whether and how Clarity meets your requirements.
